How to Transform Data in Excel

Are you looking for ways to transform data in Excel? If so, you’ve come to the right place. Most people think of Excel as a tool for crunching numbers and creating simple charts and graphs. But Excel can do so much more. With some know-how, you can use Excel to transform your data into a powerful decision-making tool. If you need to transform data in Excel quickly, the built-in editing tools can help. These editing tools include a variety of commands that you can use to change data. Keep reading to learn more about data transformation.

Data Transformation Process

The data transformation process converts data from one form to another. This can be done manually, using a formula, or using a data transformation tool such as Excel. Importing your data into Excel is a great way to keep it organized and easily accessible. Excel offers a wide variety of features for data transformation, which can make your data analysis much more manageable.

In Excel, you can use the Transform command to transform data between text and numbers, merge and split cells, and create lookup tables. The Transform command is located on the Data tab in the Tools group. To use it, select the cells that contain the data you want to transform and then click on the Transform button. The following data transformation options are available:

Text to Columns: This option converts text data into columns. For example, if you have a list of first names in one column and last names in another, this option will split them into two separate columns.

Column Width: This option adjusts the width of columns so that all data fit correctly.

Convert to Number: This option converts text values into numbers. For example, if you have a list of product prices in dollars and cents (e.g., $12.34), this option will convert them into regular numbers (e.g., 1234).

Split Cells: This option splits a cell into multiple cells based on a delimiter such as a comma or space character. For example, if you have a list of addresses in one cell (e.g., 123 Main Street), this option will split them into separate cells for each address (e.g., 123 Main Street; 234 Elm Street; etc.).

Importing Data Into a Data Transformation Tool

Importing data into Excel can be a great way to keep all your data in one place. Excel provides several ways to import and transform data, including text files, databases, and websites.

To import data from a text file, open the text file in Excel and click the Data tab. Click From Text and select the delimiter type. Excel will then import the data into separate columns.

To import data from a database, open the database in Excel and click the External Data tab. Click Import and select the table you want to import.

To import data from a website, open the website in Excel and click the “Web tab. Click Import Data and select either Table or List.

Filter and Sort Data

The Filter and Sort Data function in Excel allow you to manipulate data in several ways. You can filter the data to show only specific items or sort the data to put it in a particular order. This function is beneficial for cleaning up your data and making it easier to work with. There are several ways to use the Filter and Sort function, and the following steps will show you how to use it to transform data.

To filter your data, select the cells that you want to filter and go to the Data tab. Click on the arrow next to Filter in the Sort and Filter section. Select one of the options from the list, such as Number Filters or Text Filters. This will open a new window to select which items you want to include in your filtered data set.

Select the cells you want to sort and go to the Data tab to sort your data. Click on the arrow next to Sort A-Z or Sort Z-A in the Sort and Filter section. This will open a new window to choose how you want your data sorted. You can select alphabetically, numerically, or by date.

Converting Data in a Data Transformation Tool


There are a few ways that you can convert data in Excel—using the Convert to Date feature under the Data tab, one way. Select your data and then click on the Data tab to do this. Under the Transform section, click on Convert to Date. This will convert all of your text dates into actual dates.

Another way to convert data is to use the Text to Columns feature under the Data tab. Select your data and then click on the Data tab to do this. Under the Get and Transform section, click on Text to Columns. This will split your data into separate columns based on your chosen delimiter.

Using Excel, you can quickly and easily transform data, making it easy to summarize data and get a quick overview of what is happening.